Administrative assistant

Overview

About the Role

We are seeking a highly organized, detail-oriented, and customer-focused Administrative Assistant to join our growing team at 541Pleasant Street Dartmouth, Nova Scotia. The successful candidate will provide administrative, financial, and operational support while ensuring the efficient day-to-day operation of the office. This role requires excellent communication skills, strong organizational abilities, and confidence in handling phone calls, client inquiries, and multiple priorities in a fast-paced environment.
Key Responsibilities
Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Direct and control daily operations
Evaluate daily operations
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Supervise other workers
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Order office supplies and maintain inventory
Organize staff consultation and grievance procedures
Oversee payroll administration
Greet people and direct them to contacts or service areas
Type and proofread correspondence, forms and other documents
Provide customer service
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff
Assist in preparing financial reports
Negotiate with suppliers for the provision of materials andsupplies
Prepare and balance period-end reports and reconcile issued payrolls to bank statements

Supervision of Staff in various areas of responsibility

 

Education
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Business/commerce, General Studies
Experience and specialization
Computer and technology knowledge
Social Media
Willing to travel
Ability to work independently under pressure and meet tight deadlines
Work with minimal supervision
Ability to multitask
Excellent oral written communication
Organized and Client focus

Benefits
$19 per hour for a minimum of 30 hour week

Paid time off (volunteering or personal days)
Dental plan
Health care plan
Vision care benefits
Group insurance benefits
Life insurance
Other benefits
Free parking available